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Privacy Policy

Last updated: November 20, 2025

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Virtually Socialized (“we”, “our”, or “us”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information when you visit our website and when you choose to work with us.

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We follow the requirements of the Personal Information Protection and Electronic Documents Act (PIPEDA) in Canada.

If you do not agree with the terms of this Privacy Policy, please do not use our website.

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1. Information We Collect

We may collect the following types of personal information: Information You Provide Directly. When you:

  • Fill out a contact form

  • Book a call

  • Send an email

  • Work with us as a client

You may provide:

  • Name

  • Email address

  • Phone number (optional)

  • Business name

  • Social media handles

  • Any information you include in your message or form submission

 

Automatically Collected Information

When you visit our website, we may automatically collect:

  • IP address

  • Browser type

  • Device information

  • Pages viewed

  • Time spent on the site

This data helps us improve website performance and user experience.

 

2. How We Use Your Information

We use your personal information to:

  • Respond to your inquiries

  • Book calls or appointments

  • Provide services you requested

  • Communicate with you during a project

  • Improve our website and service offerings

  • Maintain business records

  • Send updates about your project or account

We do not sell or rent your personal information.

 

3. Sharing Your Information

We only share your information when necessary, such as:

  • With service providers who assist in operating our business (ex. email hosting, scheduling tools)

  • When required by law

  • If you provide explicit consent

All third-party providers we use follow privacy standards aligned with PIPEDA.

 

4. Cookies and Tracking Technologies

Our website may use cookies or similar technologies to:

  • Improve website performance

  • Remember your preferences

  • Analyze website traffic

You can disable cookies in your browser settings, although some parts of the site may not function properly.

 

5. How We Protect Your Information

We take reasonable steps to protect your personal information by using:

  • Secure email platforms

  • Password-protected systems

  • Encrypted communication channels where possible

  • Limited access to sensitive information

However, no method of online transmission is completely secure. We cannot guarantee absolute security.

 

6. Your Rights

Under Canadian privacy law, you have the right to:

  • Request access to your personal information

  • Ask for corrections if information is inaccurate

  • Withdraw your consent (subject to legal or contractual obligations)

  • Request deletion of your data where applicable

To exercise these rights, contact us at the email below.

 

7. Third-Party Websites

Our website may contain links to other websites.
We are not responsible for the privacy practices of those sites. Review their policies before providing personal information.

 

8. Retention of Information

We retain personal information only as long as necessary to:

  • Provide services

  • Maintain client records

  • Meet legal or accounting requirements

After this period, your information is securely deleted or anonymized.

 

9. Contact Us

If you have questions about this Privacy Policy or would like to request access to your information, please contact:

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Virtually Socialized
Email: jenn@virtuallysocialized.com

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We will respond within a reasonable timeframe, in accordance with PIPEDA guidelines.

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10. Updates to This Policy

We may update this Privacy Policy from time to time.
The “Last updated” date at the top will reflect the most recent changes.

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